How Bob grew its revenue with DealHub’s Subscription Management

In the B2C world, subscription renewal is a simple and automatic process. For B2B SaaS products, however, it can be extremely complex. In these cases, customer success teams often need to actively manage customer seats, cross-sell new products, and migrate customers to new pricing models, all while keeping customers happy.

Bob was looking for a way to easily renew contracts, upsell more seats, and cross-sell new products. Within a year of adopting DealHub Subscription Management, the company achieved 137% Net Dollar Retention (NDR) – a metric that takes into account upgrades, downgrades and churn. This metric puts HiBob far ahead of industry peers, according to the 2021 KBCM SaaS Survey.

Key Challenges:

Framework for renewals and expansion

Prior to using DealHub, Bob managed customer renewals on a case-by-case basis. Its customer success team made decisions based on prior deals rather than best practices. There was no clear guidance as to which products would complement a customer’s current package – and at what price point – or when to move customers to a new pricing model.

In addition, the customer success team had to compute their own calculations to determine what to charge for seats that were bought midyear. Since renewal deals were managed inconsistently, there wasn’t enough data to establish best practices.

Lengthy manual processes 

Creating renewal quotes and contracts without any framework was slowing down Bob’s sales cycle. The manual process involved a variety of disconnected steps and multiple teams. First, customer success managers had to copy the previous year’s deal information stored in Salesforce. Then, they would prepare the agreement and send it to Legal, who would have to prepare the entire quote and contract from scratch since each deal was unique.

The process could sometimes be unnecessarily long and resource-heavy.

Need for tighter approvals process identified

The approval process tended to change from customer to customer, which resulted in resource heavy servicing as each case was evaluated individually. This approach proved difficult to scale and replicate equitably across customer segments.

Solutions Used

Subscription Management
Contract Management


Creating structure around subscription management

To solve these issues and eliminate manual and unclear processes around renewals, Bob adopted DealHub CPQ with Subscription Management. Now, all product line items marked for renewal are automatically created within DealHub Subscription Management as soon as a deal closes. Also, existing deal information, which is always up-to-date, is easy for Bob teams to locate and modify.

In addition, throughout the year, contracts can be easily co-termed and prorated, and upselling can be automated at the renewal stage.

Customer success managers have a much easier time cross-selling thanks to DealHub’s dynamic sales playbook – all they have to do is answer a few pre-configured questions. DealHub generates the optimal package for each customer based on those inputs.

Thanks to DealHub Subscription Management, Bob’s management and operations gain the data they require to identify trends around renewals, and to more accurately forecast renewal revenue.

Streamlining the renewal process

Bob’s customer success team no longer needs to worry about manually copying information from old contracts which can be prone to inconsistencies.

The customer success team can now close renewals faster thanks to approval workflows. The legal team is automatically assigned to review terms when customers suggest amendments, and customer success leaders get real-time notification and daily email roundups of all deals that are awaiting signatures.

Creating professional documents in minutes 

Bob also chose DealHub for its innovative digital DealRoom, which empowers the team to collaborate with customers and close deals in a single digital location. DealRoom incorporates all of the data, documents, and technology required for renewal opportunities. It also provides customers with the modern, consistently branded buying experience they expect.


Using DealHub, Bob’s customer success has reduced the time it takes to send single renewal proposals form 30 minutes to 2 minutes and improved quality of offers all round.

Having a structured process around subscriptions, makes it much easier for Bob’s customer success team to upsell and cross-sell, maximizing the revenue generated from each customer. 

A smooth and painless renewal process means Bob can spend more time building strong relationships with their customers. Happy customers ultimately lead to greater retention and revenue performance.

“DealHub’s impact here is crazy. Before DealHub it would take at least half an hour to create a quote. Now it takes two minutes. The experience is simply incomparable.”

Guy Snitovsky, Business Application Manager