How HiBob Grew Their
With Better
Subscription Management

In the B2C world, subscription renewal is a simple and automatic process, but for B2B SaaS products, it can be extremely complex. For example, customer success teams often need to actively manage customer seats, cross-sell new products, and migrate customers to new pricing models, all while keeping customers happy.

HiBob was looking for a way to easily renew contracts, upsell more seats, and cross-sell new products. Within a year of adopting DealHub Subscription Management, the company achieved 137% Net Dollar Retention (NDR) – a metric that takes into account upgrades, downgrades and churn. This metric puts HiBob far ahead of industry peers, according to the 2021 KBCM SaaS Survey. 


No framework for renewals and expansions

Prior to using DealHub, HiBob didn’t have any structure in place for managing customer renewals. Their customer success team made decisions based on prior deals rather than best practices. There was no clear guidance as to which products would complement a customer’s current package – and at what price point – or when to move customers to a new pricing model.

In addition, the customer success team had to compute their own calculations to determine what to charge for seats that were bought midyear. Since renewal deals were managed inconsistently, there wasn’t enough data to establish best practices.

Lengthy manual processes 

Creating renewal quotes and contracts without any framework had been slowing down HiBob’s sales cycle. This was a manual process that involved a variety of disconnected steps and multiple teams. First, customer success managers had to copy the previous year’s deal information stored in Salesforce. Then, they would prepare the agreement and send it to Legal, who would have to prepare the entire quote and contract from scratch since each deal was unique.

The entire process would take more than 30 minutes, and final contracts would often have incorrect dates, misspellings, and other errors. 

An inefficient approval process

The approval process was poorly defined and inconsistently enforced. As a result, the customer success team was able to give customers discounts that were above the agreed-upon threshold. Meanwhile, deals that did undergo a proper approval process would take a long time to close – and long email chains between reps, managers, and lawyers meant that details were often miscommunicated or lost in the process.


Creating structure around subscription management

To solve these challenges and eliminate manual and unclear processes around renewals, HiBob adopted DealHub CPQ with Subscription Management. Now, all product line items marked for renewal are automatically created within DealHub Subscription Management when a first deal closes. And existing deal information, which is always up to date, is easy for HiBob employees to locate and modify.

In addition, throughout the year, they can easily co-term and prorate contracts. During the renewal stage, upselling can be automated. 

Customer success teams also have an easier time cross-selling thanks to DealHub’s dynamic sales playbook – all they have to do is answer a few pre-configured questions, and based on those inputs, DealHub generates the optimal package for each customer. 

Thanks to DealHub Subscription Management, HiBob’s management and operations also have the data they need to identify trends around renewals, and to better forecast renewal revenue.

Streamlining the renewal process

HiBob’s customer success team no longer needs to worry about inaccurately copying information from old contracts to renewal contracts. Instead, they can rely on DealHub to enrich their generated documents or digital DealRoom with data that’s automatically carried over from Salesforce. This saves them a tremendous amount of time. 

The customer success team can also close renewals faster thanks to approval workflows. The legal team is automatically assigned to review terms when customers suggest amendments, and customer success leaders get real-time notification and daily email roundups of all deals that are awaiting signatures.

Creating professional documents in minutes 

HiBob also chose DealHub for its innovative digital DealRoom, which empowers the team to collaborate with customers and close deals in a single digital location. DealRoom incorporates all of the data, documents, and technology required for renewal opportunities. It also provides customers with the modern, consistently branded buying experience they expect.


Before DealHub, HiBob’s customer success team needed more than 30 minutes to send a single renewal proposal, which would often be riddled with errors. Now it takes the team less than two minutes to send an accurate renewal contract to each customer.

Having a structured process around subscriptions, makes it much easier for HiBob’s customer success team to upsell and cross-sell, maximizing the revenue generated from each customer. 

A smooth and painless renewal process means HiBob can spend more time building strong relationships with their customers. Happy customers ultimately lead to greater retention and revenue performance.

About Hibob

HiBob was founded in 2015 to modernize HR tech. Their platform enables mid-sized businesses to create remarkable work experiences. Hibob has achieved four years of consecutive triple-digit revenue growth.

Solution Used

Subscription Management
Contract Management

“DealHub’s impact here is crazy. Before DealHub it would take at least half an hour to create a quote. Now it takes two minutes. The experience is simply incomparable.”

Guy Snitovsky

Business Application Manager