What is

Subscription management software is a sales enablement technology solution that allows you to automate subscriptions, renewals, recurring billing, collections, quoting, and revenue recognition.

It is used in B2B organizations to do a number of things:

  • Standardize packages and payment terms
  • Offer upsells and cross-sells
  • Consolidate renewals
  • Deliver custom pricing
  • Deliver personalized billing
  • Plan changes
  • Communicate new services

Below, we look at what subscription management software is used for, by whom, and why you need a next-generation solution like DealHub CPQ to streamline your subscription management. 

What Is Subscription Management?

Subscription management software is typically a piece of software that contains a set of tools which are used to manage software subscriptions.

The subscription management software market is comprised of standalone utilities which can be used to manage businesses’ subscribers. Typically, in order to be able to obtain customer info, some kind of synchronization functionality with a CRM or other customer management tool is included.

Once subscriber-based businesses scale, managing user subscriptions individually no longer becomes practicable.

Subscription management tools can be used in any organization, large or small, that relies on subscriptions as a critical part of its revenue model. If you use a cloud application, whether G-Suite or AWS, then you’re probably already familiar with the kind of self-service functionalities that these tools present to users. They also contain a backend in which customer success and support teams and account managers can manually update and manage users’ subscriptions.

What Does Subscription Management Software Do?

DealHub CPQ is the best example of what subscription management software does to achieve more revenue. DealHub CPQ is next-generation sales technology that allows users to guide and control the subscription process at every stage, streamlining workflows and maximizing the opportunities at every stage.

Our guided subscription process allows you to create a single subscription playbook that guides the process with a rules-based logic engine. Sales leadership can input their strategy a single time, and then have quotes generated that ensure similar prospects and customers always receive the configuration, and terms and conditions, leadership has identified as optimal. 

That way, sales leadership can empower sales reps to maximize the revenue opportunity with:

  • Optimization with upsells and bundles
  • Approved discounts
  • Schedule subscription renewals
  • Implement contracted renewal pricing
  • Control expansions
  • Control discounts
  • Improve revenue forecasting
  • Keep customers engaged and create brand loyalty

In addition to the way DealHub CPQ lets you engage with buyers effectively, subscription management solutions help companies in several other ways:

  • Defining subscriber plans: Most SaaS companies contain various subscription tiers which are offered to users. Using subscription management tools, product managers can define, edit, and update precisely which set of functionalities are included at each level of service.
  • Billing automation: Subscription management tools generally contain an automatic billing functionality for automatically processing renewal payments according to system-defined expiry dates. 
  • Account management: While most SaaS subscription is resolved entirely through self-service means, managers need to retain the ability to manually update account records. This is where account management features come into play. Most tools allow users to override default actions, terminate plans, and upgrade them from the backend. Typically, customer-facing resources like customer support and success would apply these changes. 

Why Is Subscription Management Important?

Subscription management is an essential piece of software for organizations that sell a subscription-based service. 

Without this software, it would be virtually impossible for organizations with larger subscriber-bases to manage accounts. 

Subscription management software also makes it easier and more efficient for subscribers to do business with an organization. Users are able to access self service functionalities that in most cases entirely eliminate the need to contact a customer service representative. 

Users that wish to upgrade to a higher level of service, terminate their subscription, or purchase an additional membership to a subscriber service are able to take all these actions without needing to speak with a representative.  

Stages of Subscription Management

Subscription management software can allow account and sales managers to handle the subscription management throughout the customer lifecycle.


Before customers sign up, subscription management tools can be used to present clear options about the various pricing models that an organization supports. 

Add-Ons, Discount

Sometimes, prospects need that little extra push to get over the line. With subscription management tools, users can configure discounts and add-ons which can be offered to sweeten the deal for recalcitrant prospects that are not resisting clicking on the purchase button.

Upgrade Management

For customers that are already using the software, a seamless upgrade process must be provided. If users have already paid for a month and wish to upgrade, subscription management software should be able to automatically calculate and apply pro rata payments. 

Close Of Subscription

Just because a customer’s subscription has finished doesn’t mean that it’s time for customer management to take a curtain call. Subscription management tools can integrate with email marketing and CRM systems in order to send out collateral for post-subscription touchpoints. An example of this would be automatically sending out customer satisfaction surveys for closed accounts. Don’t let customers vanish into the night without one last message!

Subscription Management Vs. Recurrent Billing

What’s the difference between subscription management programs and recurrent billing tools? Well, subscription management tools often contain features designed to support recurring billing. 

However, subscription management tools are really designed to prioritize the management of all interactions between businesses and customers. Functionalities that support this might include subscription management, automatic downgrading of memberships, and reporting about revenue and subscriber numbers. 

Strictly speaking, recurrent billing tools just focus on everything required to make sure every stage of the billing process runs automatically and without a hitch. Functionalities required there might be invoice generation, payment tracking, and storing payment information securely (often in a cloud). 

Benefits Of Subscription Management

Ask not what you can do for your subscription management software — ask what your subscription management software can do for you.

So what’s on offer? Most subscription management tools:

  • Allow users to track subscription revenue by drilling down into total revenue information, keeping track of trends, and allowing users to quickly export reports.
  • Contain or integrate with payment processing tools which are designed to be able to quickly and automatically process user payments.
  • Provide a full subscriber account management lookup functionality. Few things are likely to make support reps sound more clueless than not being able to know when a subscriber signed up or how long they’ve been using the service for. 

Together, these benefits allow SaaS companies to provide a much more robust user experience to their subscribers. 

Manage Your Subscribers Today

With DealHub CPQ’s next-generation subscription management technology, companies can take control of every stage of their subscription cycle. From creating optimized bundles, to ensuring consistency, to creating a single billing cycle — DealHub CPQ has everything you need to maximize your subscription management revenue.

Free Guide: How to Consolidate Your Sales Stack

Consolidating your sales stack enables you to reduce training time, cut administrative costs, and focus on effective sales tools that tie directly into your deal stages.

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